TO ORGANISE A PARTY OR AN EVENT

TO ORGANISE A PARTY OR AN EVENT

Have a permanent List of invitees prioritised on your liking to them

It is always convenient to have a permanent separate lists of close friends, close relatives, relatives, neighbours..,etc so as to help decide on the number of people that you are going to invite.

PLAN

• Make a program schedule
• Does it rain usually during this time
• What if it rains? Arrange umbrellas and buckets to put them
• Do kids sleep during this time
• Does the time clash with any TV serials, temple function or any others.

IF NEEDED, FORM COMMITTEES

SAMPLE COMMITTEES

RECEPTION

FOOD

ENTERTAINMENT

INVITATION

SCHEDULE SAMPLE
WITH DATE, VENUE, OCCASION
11.00am	Aarathi
11.30 –12.45	Games
12.45	Lunch

THE HALL

• Arrange hall according to the number of invitees. Visit the hall and see for yourself the facilities there and the condition of the hall. See whether it is maintained well.
• Arrange somebody to clean-up before and after lunch and in the morning of the function the whole auditorium or hall
• What about toilet. Do we have to collect the keys if it is kept locked.
• Is there water in the toilet and at the place of wash
• Where will people sit
• Where will you arrange the tables and chairs from
• What sort of decoration do we do for the hall
• Decorate hall with balloon, crape paper
• Photo of Guru / Late elders, garland, oil-lamp, oil, wick, match- box, etc.
• Should we hire extra pedestal fan. Are all the ceiling fans working
• Make banners guiding guests about the venue, Toilets, Wash, etc.
• Arrange for volunteers for announcements, gifts distribution,Showing people to toilets or getting them to their chairs or whatever
• Have a banner which announces HAPPY BIRTHDAY,Or whatever the function represents
• First-aid box
• Photographer / buy film roll, batteries for flash
• Stand-by taxi
• Stand-by generator, emergency light or torch.

FOOD

• Arrange for lunch / food
• Talk to caterer about menu, charges & number of people.
• What about tables for food
• Paper plates, Ice-cream cups, paper glass
• Big vessels for any home made food distribution
• Milk & sugar for Sweet Milk / Tea / Coffee
• Do we have to serve any refreshments as soon as the guests arrive

SAMPLE MENU
RICE (raw /boiled)	Churm ladoo
DAL	Go du Phovvu
VALVAL / GASHI	Idli sambaar
PAPPAD	Thukdi / banana chips
PICKLES	moollik
PAYASAM	Milk / sherbeth
PLANTAIN LEAVES	Banana njali poovan
WATER TO DRINK
WASTE BINS
THAAK

GAMES, MUSIC & ENTERTAINMENT

• What about music system, Public Address system
• Should we have “bachon ka music” or Bhajans
• Arrange for games
• Arrange for gifts
• Prepare kids to make all the announcements.
• Finish everything at least 2 days in advance of the day of the function.
• Mogra flowers for all ladies
• Who will sing during aarati

GIFTS

HOW MANY ABOVE 10 YEARS

HOW MANY BELOW 6 YEARS

WRAPPING PAPER

GAMES

PASSING THE PARCEL

MUSICAL CHAIRS

PUTTING BINDI ON A SKETCH